Management 101 May 19th, 2024 by Bill Boyajian |
In a first meeting with one of my clients, the long-time owner said, “I suffer people.” I had never heard the term before, so I asked him what he meant. He said he puts up with employees to the point of making him crazy. I see this all the time. Owners and managers tolerate insubordination, incompetence, poor performance, and bad attitudes for reasons I can’t understand. But the problem seldom lies exclusively with the employee. Owners and managers often delay having the conversations that they should have with employees. Instead, they allow employees to think that everything is okay – seemingly stringing people along – with indirect feedback or none at all. Once the real issue is finally addressed, employees are shocked with a poor performance review, or worse, a termination. Let’s face it. No one likes confrontation, nor getting or giving corrective criticism. But everyone appreciates clarity in their role and job expectations. Early and regular feedback is better than sudden criticism and outbursts, which only makes people angry and defensive. As an owner or manager, don’t wait for an annual review to offer help, give suggestions, provide instruction, or in many cases, admonish an employee who needs it. In some sense, every day, every week, every month is a review process of some sort, both for corrective criticism and for well-earned pats on the back. In your role as an owner or manager, take the time to provide the clarity of job performance that your employees need. Do that well and you’ll be accomplishing the key task of leadership and management. |
COVID-Related Articles July 15th, 2020 by Bill Boyajian |
Like many of you, over the course of the last few months I’ve had time to reflect. Although our experiences in various parts of the states and around the world may be different, we were all in some way affected by the global pandemic which brought our businesses and lives to a halt. It forced us to re-evaluate and course correct, as well as recharge and refocus. Compiled here are the 13 articles I wrote during this timeframe, of April – June 2020. Like many of you I have been challenged to find purpose and significance through this transitional time. I hope my words resonate with each of you and that you find value from them. We’re in this together.
Helping People Like many of you, I’ve had to cancel several business and personal trips during this Coronavirus pandemic. We book our dog sitter well in advance of these, so we had to cancel her arrangements, largely due to no fault of our own. She doesn’t keep a personal residence, so she depends on staying fully booked to have a roof over her head. With the current travel bans, she was placed in severe hardship with many clients. We paid her what she would have made and even offered our home if she needed a place to stay. I’m not sharing this to boast about what nice people we are, but to draw attention to the fact that no matter how bad off you are, there are plenty of people who are much worse off. Helping people who really need assistance is what we should be doing right now. I’m offering a lot of free advice and support to clients (new and old) and friends with no expectation of reciprocation. I hope you are, too. It’s a good time to be thinking of others, not ourselves. If you’re used to giving a 20% tip to a restaurant worker when you pick up an order, give 25%. If you want your local coffee shop to be in business when we emerge from this, patronize them in any way you can. If you have service providers who depend on work to put food on the table, consider helping them out. We can all do our part. The beauty of helping people when they need it the most is that they will remember you long after you forget what you did. Helping people is the most gratifying work we can do. Who can you help today?
What Are You Thankful For? Look around. A lot of people are going through much deeper hardship than you. Many people are doing more than they ever thought they would have to do. Healthcare workers opted for that career, but they never signed up for what they’re going through today. I am incredibly thankful for them. Law enforcement gets a bad rap almost every day, but what would we do without them now to keep the peace and sanity in a world filled with fear and uncertainty? I am thankful for them. Fire fighters are unsung heroes day in and day out that we sometimes take for granted until we need them the most. They always show up. I am thankful for them. People in essential services are braving the workplace and volunteers are helping to bring us necessary food and supplies and products, even dropped at our doorsteps. Most are glad they’re working and busy, but they, too, are on the firing line. I am thankful for them. Technology has become our lifeline to connect with family, friends, support groups, and co-workers. I’m thankful for technology companies whose services are vital in a pandemic world. I could, and probably should go on, but you get my point. Despite whatever hardships we’re going through – financially, with children at home all day, and otherwise – there is still a lot to be thankful for. We’ll get through this together, but let’s be thankful right now for what we have and for those who are helping us.
What the World Needs Now If you’re old enough, you remember the song with the lyrics, What the World Needs Now is Love Sweet Love. There isn’t a truer statement than that right now. Heroic deeds by first responders and the medical community surround us. They say it’s what they’re called to do. These are ordinary people who are doing extraordinary work to save lives while they put their own life in jeopardy. Times like these give us pause to consider what is really important. Family, friends, neighbors, our communities. People. That’s what really matters. When everything is said and done in our lives, the thing that lives on through us is those who are left behind. Which is one reason why our investment in people is so important. It’s the best way – and maybe the only way – to leave a lasting legacy. That legacy lives through others with the influence they have on those they touch. So if there ever was a time to know what the world needs now, it’s love sweet love. Share a little love with someone today.
Crisis Is the Child of Opportunity If necessity is the mother of invention, then crisis is the child of opportunity. Go to YouTube today. You will see how millions of people have created and received myriad ways of making it through the Coronavirus pandemic. Creativity seeks opportunity, so it’s time to abandon notions of insecurity and doubt to think of new and innovative ways to get through the days, and to emerge stronger as the country and businesses open up. What can you do now to set the tone for the future? How can you accept the things you cannot change and take charge of those you can? Where are the hidden gems that occur to you during this awkward time? When can you best seek the opportunities that lie behind this crisis? Who will be the one to invent the next big thing? Children are far more creative that adults. They dream, they imagine, they create. They have no boundaries. Crisis is the child of opportunity. Think like a child today and set your imagination free. Business Tip:
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Excess and Access The global pandemic, horrific as it is, has taught us a lot, especially about us. It’s a story about excess and access. The more we have, the more we lament those things we miss. I recall my son’s comment when returning from a third world country on a high school trip to help impoverished people. He said the children there have so little, but they’re still so happy. Do things make people happy, or is it something else? I also recall a Russian woman coming to tears when she walked into a supermarket in America after the opening of the Soviet Union in the early 1990s. She was simply overcome with emotion because of all the choices we had at our fingertips. Now we complain about a lack of toilet paper. Dog pounds are empty today because people are sheltering in and getting back to basics. They’ve been adopting dogs like never before. Imagine children playing with puppies instead of being fixated on a video game with their digital device. With limited ability to comfortably leave our homes, many are experiencing the joys of cooking. Trying new recipes and partaking in more family time are unexpected blessings of the crisis. It’s back to basics, a step back in time. Maybe we needed some of this to get us to slow down, appreciate what we have, and learn how to use technology as well as basic services to live more simply. Learning about ourselves may be the most important lesson that comes from this challenge.
Takeaways from Sheltering In What I’ve Learned (or had reinforced) During the Crisis • The importance of first responders, medical professionals, and even grocery clerks Business Tip:
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Nothing Takes the Place of a Face to Face Meeting….Maybe! The world won’t completely change after the Coronavirus pandemic, but some things will. For example, we all know that the most effective way to convey our thoughts, personality, character, charm, etc. is in a face to face encounter. Or is it? We’ve now learned – if we didn’t know it before – that we can have a similar, yet not identical experience through a live video meeting via Zoom or one of many other services. Webinars and educational events; business meetings and customer facing; birthday parties and anniversary events; singing, dance, and orchestra performances; and a myriad of other happenings have all occurred through video chat as an alternative to meeting in person. I’m not saying that these will replace what we actually prefer – face to face contact and experiences – but they may become a reasonable alternative. I’ve always said in leadership that you should delegate anything that anyone else can do 80 or 90% as well as you so that you can do those things that only you can do. If a video conference is 80 or 90% as effective as an in-person meeting, is that good enough? Only time will tell, but I suspect that one of the major changes that will take place post-Coronavirus is an adaptation to alternative means of communication and the conveying of ideas, training, education, selling, buying, and experiences that we can get in new and interesting ways. What do you think?
Moving Forward The past is history and the future is a mystery. We must learn from the past and live in the present in order to shape our future. Whether we like it or not, time is always moving forward. We can’t live in the past or affect anything that has already happened. All we can do is learn from it. When we stop learning, we stop growing. Yet some people still live in the past. They allow the past to define their present, and it therefore determines their future. We can look back, but we can’t go back. The new normal will be the next normal, and after a few years, it will be normal. Things will never be as they were. Sometimes we have to pause and reflect in order to move forward. The past two months have given us time to think. Let’s learn from it.
How Bad Is It? Life is hard right now. Nearly 100,000 people in the U.S. have died from COVID-19, unemployment is near record levels, it’s hard to discern correct information from mis-information, and none of us know what the future will hold. This got me thinking about previous generations, and a look back at my grandmother’s life. She was born in Armenia in 1895. At 17, she boarded a ship with a man (my great grandfather) she didn’t know to cross the pond to marry a man she didn’t know (my grandfather). Her parents felt that coming to America was her best shot at life because the young Turks were rattling their swords and threatening the lives of Christians. Arranged marriages were the only way to keep the culture alive. When Grandma was 20, her family perished in a genocide that killed a million and a half Armenians. This was during World War I in which 22 million people died. As the war ended, another 50 million lives were lost from the Spanish Flu. Living in rural America in the 1920s was hard. No indoor plumbing, birthing children at home, and eking out a living raising crops. And then the Great Depression hits and things get even worse. Unemployment rises to 25% and world GDP drops 27%. My grandmother is the age of most Millennials at the time with three children. In her mid-40s World War II breaks out. Her middle son (my father) goes to war. Dad survives, but 75 million perish during the war years. Then comes the Korean War in the 1950s and another 5 million people die, followed by the Vietnam War in the ‘60s with another 4 million lost. The Cuban Missile Crisis in 1962 threatens the lives of everyone on the planet as those of us in school learn to hide under our desks in case of a nuclear attack. When I graduated from high school in 1970, I shared with my grandmother how much she has seen in her lifetime: The advent of the automobile, commercial airline travel, and even a man on the moon in 1969. At the time, I never thought about how hard her life was because she never complained about it. She was always grateful. I try to look ahead in life, but sometimes it’s good to look back. Perspective is helpful to see life as it really is. People are listening more today than they have in the past. Listening is hard work because it takes us away from ourselves to focus on others. It’s not in our human nature to do this, which is why we tend to avoid it. Part of the problem is the fear we have that we could be wrong about what we believe. We obsess about our own thinking and constantly reinforce our ideologies with what we watch on TV, who we listen to on the radio or online, and who we hang out with in our circle of friends. Listening with the intent to understand is one of the principles of great leadership that is hard to master. It requires a commitment to engaging intently on what someone else is saying and trying to understand and even empathize with their view. None of us is as smart as all of us, and real knowledge comes not from speaking, but listening with intent. If you want to be a better leader – or just a better person – you need to take such listening to heart.
Hindsight Is 20/20, and So Is the Year 2020 COVID-19 makes the year 2020 one to never forget. But let’s also take stock and look back on it with 20/20 hindsight. What has gone right and what has gone wrong? What did we learn that we can take into the years ahead? While the worst almost never happens, it did this year. We can’t live our lives or run our businesses as if the worst is always going to happen because it seldom does. None of us expected or anticipated a global health and economic crisis. But we can consider what the worst is, or will be, and plan a scenario or two of how to deal with it. Now that businesses are slowly reopening and people are getting out, we need to understand that some things will fundamentally change. Some industries will be hurt very badly and others will benefit because of the space they occupy and the adjustments society will make to form the next normal. Ask the question of what this means to you. Use this year to reflect on plans for the future. Don’t forget what we have gone through, and what we may continue to cope with in the months ahead. Now is the time to be thinking, planning, and executing based on what the future may hold. None of us know exactly what it will look like, but all of us can and should reflect on the recent past, seek opportunity within the changes taking place, and move forward with resilience and perseverance.
Which Crisis is Worse? Last week I wrote about using 20/20 hindsight in the year 2020. I only scratched the surface of the COVID-19 issue, but there is much, much more to be concerned about. The health crisis caused by the Coronavirus has created an economic crisis, and more recently, a social crisis in our country. None of us know how the health crisis will play out before a vaccine is developed, and the jury is still out on just how long it will take for the economy to get back to what we experienced before the lockdown. But the crisis that concerns me the most is the social unrest that has again erupted in our country. I grew up in the 60s, as many of you did, so it is disturbing on many levels to be reliving the times over five decades later. Progress has been made, but the recent weeks have made it painfully obvious that much more must be done. Those with an open mind and heart can feel the pain of others. What confounds me is the hatred that still exists deep in the souls of people with an ideology of bigotry and discrimination. None of us is perfect, but each of us can do better. That should be our mantra. What can you do to make a difference?
Finding “Fit” Employers need to find “fit” with their employees. Fit involves three main areas: the culture of a company or organization, the specific role an individual plays in contributing to the business, and the adaptation of the individual to the person he or she reports to. If fit cannot be achieved, problems will emerge that are difficult to resolve. Fit in society is an ever-evolving element, too. America is a melting pot of nationalities and backgrounds that varies widely from many other developed countries. People bring their culture, religion, and ethnicity with them and learn to adapt, or not, into the American lifestyle. We don’t know what it’s like to live in others’ shoes, and many are intolerant of trying to understand. If ever there was a time to find “fit” in our country, it’s now. Fit in business requires intelligence, effort, diplomacy, strength, perseverance, and commitment. These same elements are necessary in society, too. There are a lot of things we don’t understand about other people. And there are a lot of things they don’t understand about each of us, too. The goal is to listen with real intent and to seek to understand others in a way that heals division and finds fit. |
Unity or Community? July 15th, 2020 by Bill Boyajian |
When I was the chief executive of GIA, I tried for years to achieve the unity of our people. I felt unity was the ultimate goal of bringing people together around a common purpose. It was a noble objective, but an unachievable one. Given the diversity of people, varying backgrounds, and strong viewpoints of so many – all of which were quite legitimate – I chose a different path. I concluded that what we should strive for was a sense of community amongst our global population. Unity has a way of marginalizing clear and open dialogue. It can foster a sense of over-cooperation, where people are afraid to disagree or offer opposing points of view. The risk is ending up with a group of “yes people,” which is the last thing a leader wants. I’m not saying we should forsake coming around a fundamental direction. But what I didn’t want was everyone agreeing with everyone just to keep the peace. Creating a sense of community became a much more realistic and achievable goal. It seems to me that this same sense of coming together around a common purpose and fundamental direction is what businesses need, and what our world needs, now. We shouldn’t pretend to never disagree. But we should seek openness, civil debate, and consensus-building direction. Community of this kind becomes a platform for reconciliation and mature cooperation. Community is bigger than individual egos. It fosters a healthy work environment in businesses, and a healthy social environment amongst divergent groups. It encourages people speaking to others, confronting issues, and solving problems in a thoughtful and professional manner. Conflicts and differing opinions are unavoidable, but community keeps such conflicts from going underground and creating unnecessary tension. Community builds up rather than tears down, and becomes a model for genuine leadership in business and society. |
Top of Mind: March 23, 2020 March 23rd, 2020 by Bill Boyajian |
How We Use Our Time You know the phrase, if I only had more time. You’ve probably used it at some point in your life. Weeks ago, I tore my calf muscle in a freak accident on the golf course. The recovery is slow and it forced me to have a three-month hiatus from golf. I was bummed initially, but then realized this gave me much more time to do some things I’ve always wanted to do. The recent Coronavirus pandemic has done something similar to all of us. In an abundance of caution, like you, I’ve cancelled long-scheduled business and personal travel for the foreseeable future. This has given me much more time to do some other necessary things, and has opened up time to work via computer and phone to stay connected to clients and friends. When the sports world abruptly halted in mid-March, I realized just how much time I spend watching sports, which I love, but this, too, has given me more time to focus on other things I’ve always wanted to do but never seemed to have the time to do. You get my point. If we really want to have more time in our day, we need to carefully evaluate how we use our 24 hours instead of complaining that we don’t have enough time. For the vast majority of us, our schedules are normally much too hectic, with little down time to do some special things we’ve always wanted or needed to do. Now that our schedules have become more relaxed, it opens up time to do some other things. Maybe we should try evaluating the use of our time a little more often.
Here are a few Business & Life Tips to think about…. Business Tips:
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Top of Mind: March 10, 2020 March 10th, 2020 by Bill Boyajian |
Conflict: How to Minimize It Every business owner I’ve worked with has had some form of conflict amongst employees. It happens in every business, but is particularly prevalent in family businesses where even non-family members become like family. And we all know how challenging family relationships can be. If you hear constant bickering, nitpicking, and negativity, it wears on you and causes frustration at the very least and down-right anger at its worst. You end up feeling like you have to walk around on eggshells to try to keep the peace while asking yourself why you have to put up with it. Truth is, you don’t have to, but that’s easier said than done. Most conflict arises from a lack of trust between individuals, sometimes caused by jealousy, competition, or a poor self-image. Differing personalities and temperaments can cause cliques to form, where a lack of respect and professionalism becomes the norm. Peoples’ insecurities get the worst of them and these come out in forms that are damaging to relationships. Everyone in the business is affected by the stress-causing conflict. The two major causes of conflict stem from poor communication (or even a total lack of it) or differing expectations. Poor communication arises from mixed messages, unclear or double standards, behind-the-back gossiping, or language unbefitting the workplace. Differing expectations arise from a lack of clear principles, values, and mutual accountability; a lack of acceptable behavior and professionalism; and a lack of clear, consistent, and decisive leadership in the firm. So if conflict is present in virtually every team, how do we combat it? Owners, leaders, and managers must insist on proper behavior amongst all employees, and must set the right example themselves. Openness, candor, vulnerability, and introspection are all key elements that create positive results. When people embrace their diversity and leverage their combined strengths, teams are at their highest performance. This should be the goal of every leader in minimizing conflict in the workplace.
Here are a few Business & Life Tips to think about…. Business Tips:
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Top of Mind: February 24, 2020 February 24th, 2020 by Bill Boyajian |
How to Deliver Effective Feedback Feedback is a key to intelligent management, and must be delivered consistently and candidly. It is for everyone’s benefit at every level in an organization. Here are some practical steps you can take to improve your ability to provide effective feedback: • Don’t Avoid It. It’s not uncommon to be fearful of how someone will react to constructive feedback, but it is something you must do. Recognize how important it is and just do it.
• Stay in Control. Don’t let emotions get the best of you. Maintain control, speak in a normal voice, and remain calm even if the person you’re talking to doesn’t. Do these things well and you will find your feedback process much more effective.
Here are a few Business & Life Tips to think about…. Business Tips:
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Top of Mind: February 10, 2020 February 10th, 2020 by Bill Boyajian |
Don’t Dominate the Discussion Owners and managers often think they need to command and control meetings, discussions, and planning with their subordinates. Leaders will call meetings and say they want to hear from everyone. But too often they dominate the discussion by correcting or even intimidating anyone who doesn’t agree with their viewpoint. Leaders will speak when they should listen and cut off conversations when they would benefit by hearing from others. You can impart information when you talk, but you certainly can’t learn anything. Yet many people in leadership positions love to hear themselves talk. You’ve probably heard the phrase “power corrupts and absolute power corrupts absolutely.” But power also interrupts, and interrupting someone while they’re talking is rude and selfish, a turn-off at best, and disgraceful at worst. So if you want to be a better leader, listen more, be open to new ideas, thank people for their questions and observations, and show genuine appreciation for their input. If you have a problem with this, your leadership will suffer and so will your people.
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Top of Mind: January 27, 2020 January 27th, 2020 by Bill Boyajian |
Customer Service If you travel a lot, you constantly run into people who are providing a service. At an airport, it’s the shuttlebus driver who picks you up, the airline representative who checks you in, the barista who prepares your coffee drink, or the flight attendant who serves you on the plane. At the hotel, it the bellman who greets you, the concierge who recommends a great restaurant, or the attendant who cleans your room. All of these interactions are an opportunity for service to shine, or not. A company’s culture is set by its leadership. It isn’t complicated. Culture is values manifested in behavior. Companies and their associates should be rewarded for great service even if it’s something you’ve come to expect. That’s because extraordinary service resulting in an exceptional customer experience is a benefit that costs a company nothing, but rewards it with loyalty, goodwill, and longevity. One wonders why so many leaders and so many firms miss this point, or perhaps just neglect it. If you provide great service, you should be rewarded for it. If you provide poor service, you should suffer from it. It’s your choice. Here are a few Business & Life Tips to think about…. Business Tips:
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Top of Mind: January 13, 2020 January 13th, 2020 by Bill Boyajian |
Make Lists I love making lists. I make a new list every day. It seems to bring order and priority to my day. I write down what I have to do. Some people tackle the most important thing first. I don’t. I do the easiest thing first. Doing the easiest thing first gets me going each day because it’s easy and helps me build momentum for everything else. Momentum is what gets you going and keeps you going when you need to get things done. Like in sports, when you lose momentum it’s almost impossible to get it back because you’ve lost the incredible roll you were on. You get stuck and getting unstuck is like pulling teeth. That’s why you need a list to keep you focused and to get back to urgent and important things that need to be done. If you do lose momentum, just tackle another easy thing on your list and you’ll get your mojo back. So, make a new list every day. Include things you didn’t get done from the day before if they’re still important. Exclude things you no longer want or need to do. Repeat this daily and let me know how you do.
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Top of Mind: December 2, 2019 December 2nd, 2019 by Bill Boyajian |
Seven Lessons I’ve Learned from People I Admire We’re always learning – or at least we should be. Look around. There is something to learn from everyone who crosses your path. Here are seven things I’ve learned from people I admire: 1. Stay the course and be humble through it all. Dedication and persistence aren’t the only things you should focus on, but they provide a very good start. 2. Sense a need and fill it. Anticipate where things are going and strive to be there when the time is right. 3. Operate with controlled impatience. Impatience is a good thing if you have control of it as opposed to letting it control you. 4. Buck a system that is wrong and fight for what is right. Just because you can’t do everything doesn’t mean you shouldn’t try to do something. 5. Pursue excellence, not perfection. No one can afford perfection, but everyone can strive for excellence. 6. Don’t judge others. You don’t know what they’re going through. Give them the benefit of the doubt. 7. Help people see their blind spots. We all have them. Even you. Help people find them and learn from them.
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“I needed help orchestrating a succession plan for our business. I had heard that Bill Boyajian specialized in assisting owners to transition their business to the next generation. He knows how to bridge the generation gap and deliver what each needs to hear. I would recommend Bill to any business owner who needs advice on succession planning from a trusted outside professional.”
–Charles Denaburg,
Managing Partner,
Levy’s Fine Jewelry
Birmingham, AL
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Leitzel Fine Jewelry
Hershey & Myerstown, PA
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Kizer-Cummings Jewelers
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